Add Groups to a Team Folder

Add Groups to a Team Folder

If your team or organization uses Groups in WorkDrive, you can easily add an entire Group to a Team Folder and assign the Group a specific role instead of adding each member individually. All Group members will receive the role assigned to their Group in that Team Folder.

You can add Groups, modify member roles, and remove groups from Team Folders at anytime.

Add Groups

1. Navigate to the left pane and click your Team Folder to open it on the right.
2. Click Manage next to the Team Folder name in the top and select Members from the dropdown to open the Members tab.
3. Click ADD MEMBERS. 
4. Enter the Group name you want to add. 
5. Assign a Team Folder role and click ADD.



See Team Folder Roles and Permissions for more details.

If a member is already a part of the Team Folder where the Group is added, the higher ranking role of the member, either from the Team Folder or the Group, will apply.

Change a Group's role

1. Navigate to the left pane and click your Team Folder to open it on the right.
2. Click Manage next to the Team Folder name in the top and select Members from the dropdown to open the Members tab.
3. Hover your cursor over the Group's current role and click the dropdown arrow.



4. Select the role you want to assign from the dropdown list. The four roles available in Team Folders are: Admin, Organizer, Editor, and Viewer.

Remove Groups from a Team Folder

1. Navigate to the left pane and click your Team Folder to open it on the right.
2. Click Manage next to the Team Folder name in the top and select Members from the dropdown to open the Members tab.
3. Hover your cursor over the Group's name and click the cross "x" icon to remove the Group.



  1. Only Admins and Organizers can add or remove Groups in a Team Folder
  2. Except in the Starter edition, Groups feature is available in Team, Business, and Enterprise editions of WorkDrive
  3. When a Group is deleted from a Team Folder, all the group members will lose access to the Team Folder
  4. In Enterprise edition, Groups can only be added to Org Folders and not Team Folders.
WorkDrive Groups and Organization Groups

WorkDrive Groups
Groups that you create within the WorkDrive app are said to be WorkDrive Groups. These Groups can't be used in other Zoho apps.

Org Groups
Groups created in Zoho One (Collaboration Groups), Zoho Workplace, and Zoho Directory are said to be Org Groups. These Org Groups can be added to Team Folders in WorkDrive.

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