Conducting an online event

Conducting an online event

Host your event digitally, and have attendees participate in the session in real-time from anywhere in the world. Add details for the event, such as what it's about, what the agenda is, and who the speakers are. You can also sell tickets and get people to register for the event from the microsite.

You can present sessions with web-conferencing software. Add a link to the meeting in Backstage so attendees can participate in sessions by accessing that link. You can also add a dial-in number if you plan to stream the audio of the session using a toll-free number. 

  1. Click the Events tab on the top bar in your portal.
  2. Click Create Event in the top-right corner. The Create an event dialog box will appear.




  1. Choose the source language for your event's microsite. This is the default language that your attendees will view your microsite in.
  2. Enter the title for your event.
  3. Select the Online radio button in the Event type section.
  4. Set the start date and time and the end date and time.
  5. Click the Create button to go to the Event Details tab in the Microsite Builder. Your event will now be saved as a draft. The view that opens up is the Microsite Builder which includes the following tabs: Event Details, Agenda, Speakers, Tickets, Sponsors and Design.
  6. Click the Event Details tab. 



  7. Enter the link to your web conferencing software in the Online meeting link textbox.
  8. Enter the dial-in number.
  9. Decide who can access the meeting by selecting an option from the dropdown in the Visibility section.
  10. Select the time zone that the event is taking place in.



  11. Provide a summary with search-friendly keywords.
  12. Enter an event description to tell your attendees what to expect from your event.
  13. Select the type of event you are going to host from the Category dropdown.



  14. Add a social media link about your event in the Social pages or Handles section. 
    Note: You can link the following social pages to your event: Twitter, Facebook, Linkedin, Instagram, Telegram, Medium, and Youtube.
  15. Click any of the tabs at the bottom of the Microsite Builder to continue editing your event.
    Note: You can click the Go to Dashboard button to navigate to the Event Console.
Note:
  1. You will be automatically added as an organizer when you create an event.
  2. Details provided on the Event Details tab will be auto-saved. This information will appear on the microsite of your event and the attendee app, after you have published the microsite.



Apart from entering your event details, you can continue planning your event by: 
 
  1. Setting up an agenda 
  2. Creating and managing sessions 
  3. Configuring tickets
  4. Handling sponsorship
  5. Designing the microsite 
  6. Creating discussion channels

Convert an on-site event into an online event

If you feel hosting your event online will help you connect with a larger audience, you can easily change your on-site event into an online one in a matter of minutes in Backstage. 


  1. Click the Events tab on the top bar in your portal.
  2. Click the dropdown to the right of the on-site event you want to convert into an online event.
  3. Select the Convert into online event option. The Convert into online event dialog box will appear.
  4. Click the Convert button. The Event Details tab of the Microsite Builder will be displayed.
  5. Enter the link to your web conferencing software in the Online meeting link textbox.
  6. Enter the dial-in number.
  7. Decide who can access the meeting like by selecting an option from the dropdown in the Visibility section.
  8. Optional: Modify the other details of the event like the summary and description.
  9. Click the Republish button in the top-right corner to update the changes in the event microsite.
Note: An event's type cannot be changed once it starts or after it is completed.


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