Creating a session

Creating a session

Every event has a clear aim or set of objectives. With Zoho Backstage, you can effectively convey this to the attendees with different sessions, such as a seminar to provide training, or a workshop to exchange ideas.

There are five session types:

Type
 Description
Registration
A session where attendees are asked to check in to take part in the event.
Welcome Note
A session that kickstarts your event with a formal greeting and introductions, if any.
Keynote
A session that talks about the core message or theme of the event.
Presentation
A session that introduces or demonstrates new ideas or products.
Reception
A closing session.

Note:
  1. You can also use other sessions types to introduce breaks in your event agenda: Breakfast, Break, Lunch, Tea, and Dinner.
  2. If your session doesn't fit into any of these types you can choose the Other option in the Session Type dropdown.





  1. Navigate to the Agenda tab in the Microsite Builder.
  2. Double-click on a track to open the Add Session panel.
  3. Select the session type. Select Other if your session type is not listed.
  4. Optional: Modify the default title.
  5. Pick the start time and duration.
    • If you have not planned the session time, select the To Be Announced checkbox below the Start Time picker.
  6. Add a hall for your session and select it in the Hall dropdown.
  7. Add a speaker name and select it in the Speakers dropdown.
  8. Enter a description that explains more about the session, any instructions that need to be followed, and what an attendee can expect from it.
  9. Click Done. Your session will be displayed in the selected block of time on your timeline.
Note: You can create a copy of your session in the timeline in the Agenda tab. Click the menu icon for your session and click Duplicate.

Add a hall for your session

Tell your attendees about the location of your session. Provide the name and address of the hall in the Add Sessions panel.



  1. Click the Add Hall button to the right of the Hall dropdown in the Add Session panel.
  2. Provide the name of the hall and the address of the session location in the Add Hall panel.
  3. Click Done. The hall name will be automatically selected in the Hall dropdown.
  4. If you do not have the session hall name or address, select the To Be Announced checkbox below the Hall dropdown.

Add a speaker for your session

Tell your attendees about speaker information. Provide the name and email address of the speaker in the Add Sessions panel.



  1. Click the Add Speaker button to the right of the Speakers dropdown in the Add Session panel.
  2. Provide the email address of the presenter of the session in the Add Speaker panel.
  3. Click Done. The name will be automatically selected in the Speakers dropdown.
  4. If you do not know who the speaker of your session will be, select the To Be Announced checkbox below the Speakers dropdown.
Note: Speakers that are invited here are automatically added to the event member list.

Add your session to a new track

Consider this scenario: Melissa is an event organizer for a product company who is going to host an event with multiple sessions for employees. They will deal with product advancements and innovations. Melissa decides to add a track for product advancement sessions and another track for the innovations. Alternatively, she may decide to group them by the halls in the event venue.

Like Melissa, you can group your sessions according to your needs. Add a different track when you create a session in the Add Session panel.



  1. Click the Add Track button to the right of the Track dropdown in the Add Session panel.
  2. Enter a name for the track in the Add Track panel.
  3. Click Done.

Make your session common for all tracks

When you have more than one track, there may be a need to add a session, such as a keynote session, for all your tracks. Make such sessions common for all your tracks in the Add Session panel, instead of creating them separately. To do this, click the Common for All Tracks checkbox below the Track dropdown.

Alternatively, you can also set this in the Agenda tab in the Microsite Builder.



  1. Click the menu icon associated with your session in the Agenda tab.
  2. Select Common for All Tracks from the menu.

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