Creating an event

Creating an event

An event is a good chance to help people learn about a product, support a cause, or talk about your brand. With your Zoho Backstage account and portal ready, it's time to plan your event.

Entering event details

Start creating your event by providing a few details that help attendees clearly understand what your event is all about.

  1. Click the Events tab on the top bar in your portal.
  2. Click Create Event in the top-right corner. The Create an Event dialog box will appear.   
      
                
  1. Choose the source language for your event's microsite. This is the default language in which your attendees will view your microsite
  2. Enter the title for your event.
  3. Select the Location based radio button in the Event type section.
  4. Set the start date and time and the end date and time.
  5. Click the Create button to go to the Event Details tab in the Microsite Builder. Your event will now be saved as a draft.  The view that opens up is the Microsite Builder which includes the following tabs: Event Details, Agenda, Speakers, Tickets, Sponsors and Design.
  6. Click the Event Details tab. 


  7. Pick a venue from the Location dropdown. Details about the selected venue, such as images, map directions, and the address, are automatically displayed.
  8. Optional: Hover over the default selected image for the location to upload or choose a different image.
  9. Optional: Click Edit to modify the preset address.
  10. Select the time zone in which the event is taking place.



  11. Provide a summary with search-friendly keywords.
  12. Enter an event description to tell your attendees what to expect from your event.
  13. Select the type of event you are going to host from the Category dropdown.



  14. Add a social media link about your event in the Social pages / Handles section. 
    Note: You can link the following social pages to your event: Twitter, Facebook, Linkedin, Instagram, Telegram, Medium, and Youtube.
  15. Click any of the tabs at the bottom of the Microsite Builder to continue editing your event.
    Note: You can click the Go to Dashboard button to navigate to the Event Console.



Note:
  • You will be automatically added as an organizer when you create an event.
  • Details provided on the Event Details page will be auto-saved. This information will appear on the microsite of your event and the attendee app, after you have published the microsite.

Editing event details 

Be it changing the venue of your event or the agenda or adding a new page to your event's microsite, you can make changes to all event details by editing the event. The details will be automatically updated in the event's microsite.

From the Events Tab

  1. Click the Edit button to the right of the event you want edit. The Microsite Builder will appear.
  2. Click any of the tabs at the bottom to edit the details.

From the Event Console

  1. Click the Edit button in the top-right corner of the Event Console. The Microsite Builder will appear.
  2. Click any of the tabs at the bottom to edit the details.


Convert an online event into an on-site event

If you feel hosting your event on-site will help you enhance the event experience for your attendees, you can easily change your online event into an online one in a matter of minutes in Backstage.


  1. Click the Events tab on the top bar in your portal.
  2. Click the dropdown to the right of the on-site event you want to convert into an online event.
  3. Select the Convert into on-site event option. The Convert into on-site event dialog box will appear.
  4. Pick a venue from the Location dropdown. Details about the selected venue, such as images, map directions, and the address, are automatically displayed.
  5. Optional: Hover over the default selected image for the location to upload or choose a different image.
  6. Optional: Click Edit to modify the preset address.
  7. Optional: Modify the other details of the event like the summary and description.
  8. Click the Republish button in the top-right corner to update the changes in the event microsite.
Note: An event's type cannot be changed once it starts or after it is completed.


Apart from entering your event details, you can continue planning your event by: 

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