By default, access rights to Recruit records are set as private so that the record owner and his/her manager can oversee the Recruit data. However, using the Data Sharing Rules, you can extend the access rights to users belonging to other roles and groups. Once the data sharing rules are configured, users associated with other roles and groups can gain additional access to the records that belong to other users.

Key Features

• By default, all the modules have a Private option.
• If the Organization-wide permission is set as Public Read/Write/Delete, everyone can access and update all the users’ data. Role Hierarchy and Sharing Rules will not be applied in this case.
• If the Organization-wide permission is set as Read Only, everyone can only view the other users' records. In this case, other users cannot modify the owner's records.
• If the Organizational permission is set as Private, Role Hierarchy and Sharing Rules can be applied.
• You cannot restrict the accessibility set in the Organization's default permissions by writing the Sharing Rules. You can only extend the additional data visibility
• In the Import History, records that belong to you and your subordinates (if any) will always be shown.
• All the Attachments, Notes, Emails and Competitors belonging to a record are accessible if you are able to view that record.
• Forecasts will always be private.

Managing Default Data Sharing Process

You can provide the following types of access levels to the user in Zoho Recruit modules:

• Private: Only the record owner and his/her superior can view the record.
• Public (Read-only): Users can view others' records but cannot modify and delete the records.
• Public (Read/Write/Delete): Other users can view, modify and delete the records.

Availability

Profile Permission Required: Users with the Manage Data Sharing permission can access this feature.

Note

• By default, access rights to Recruit records are set as private so that the record owner and his/her manager can oversee the Recruit data.
• The organization-level data sharing model is not yet implemented for Notes, Reports, Dashboards, and Email modules.

1. Click Setup > Users & Control > Security Control > Data Sharing Settings.
2. In the Data Sharing Settings page, click Edit All Default Permissions.
3. In the Edit Default Organization Permissions page, update the following Access Privilege for modules:
   
   • Private
   • Public Read Only
   • Public Read/Write/Delete
     
     
4. Click Save after updating access privileges for all the modules.

Creating Data Sharing Rules

This feature helps you to create rules to provide access or restrict users from viewing your data in various modules.

Availability

Profile Permission Required: Users with the Manage Data Sharing permission can access this feature.

To create data sharing rules

1. Go to Setup > Users & Control > Security Control >Data Sharing Settings.
2. In the Data Sharing Settings page, click the New Sharing Rule for the corresponding module.
3. In the New Sharing Rule page, do the following:
   
   • Specify from whom the records are shared.
     
     
   • Specify to whom the records are shared.
   • Choose the Access Type from the drop-down list.
   • Select the Superiors Allowed check box to allow data sharing to the superiors.
4. Click Create Sharing Rule.