Gantt Chart

A Gantt chart is a visual representation of the project schedule. It displays information about task progress, task owner, task status and other task related data. In Zoho Projects, you can view the Gantt chart in two different views:

• Milestone Gantt: Milestones, Task Lists, and Tasks are displayed based on their hierarchy in the project. Milestones are represented as a red rhombus; Task lists as black horizontal bars; and Tasks in various colors as horizontal Gantt bars.
  
• Chronology Gantt: Gantt bars are displayed based on the order of the start date in the project. Tasks and Subtasks are represented in various colors as horizontal Gantt bars.
  

Chronology Gantt Chart

What can you do with the Chronology Gantt?

The Chronology Gantt gives a visual perspective to the Tasks module. You get to see the task details, their schedule, assignees, dependencies, literally everything related to tasks in one frame.

• The horizontal bars represent the task schedule and you can drag and place the bar anywhere in the timeline to reschedule.
  
• Hover over any shaded part in the bar to get an overview about the task.
  
• Click the Show Legends link to learn more about the colour codes used in this Gantt.
  
• Like how you reschedule the tasks, you can as well change their dependencies. Know more about setting dependency using Chronology Gantt. 
  

Access Chronology Gantt Within a Project

1. Click Projects in the top band and navigate to your project.
   
2. Click Reports & Charts in the left panel.
   
3. Click the Gantt Chart section in the main panel to view the Gantt for the tasks and subtasks.
   

1. Click Projects in the top band and navigate to your project.
   
2. Click Reports & Charts in the left panel.
   
3. Click the  Gantt Chart  section in the main panel.
   
4. Click  in the upper-right corner. Click Convert to PDF and you will see the following options:
   
   • Fit to Width: Adjusts the data in the chart to the width of the page.
     
   • Chart in View: The data in the chart is replicated as seen on screen.
     
   • Show Task Owner: Shows or hides the task owner(s) names displayed near the task bar.
     
   • Show Dates: Shows or hides the dates displayed near the task bar.
     

The Bring bar into view option brings the Gantt bar for the selected task into the Gantt chart view. Click  to remove the predecessor tasks right within the Gantt chart itself. These options are available in both the Milestone Gantt and Chronology Gantt.

Milestone Gantt

In the Milestone Gantt view, you can view the milestones, task lists, and tasks on the left and the corresponding bars on the right that show the actual schedule. You can filter the tasks based on  Project, Milestone, Milestone Status, Milestone Owner, Task Status, and Task Owner. You can also save the filter settings of the chart so that after you navigate to another view, you can get back to the chart view of previously saved filter at a later point of time.

What can you do with the Milestone Gantt?

• Edit any task within the Milestone Gantt itself.
  
• In the left-bottom of the Gantt chart, scroll right to view other task details like Completed Percentage, Duration, Start Date, End Date, Owner and Priority. You can also see the completed percentage of Milestones and Task Lists.
  
• Set dependency between tasks of the same or different projects. Know more about setting dependency using Milestone Gantt. 
  
• Resize the panel's width to view more task details.
  
• Collapse All Task lists and  
  
  Expand All Task lists in the Milestone Gantt. You can also convert the chart to a pdf file based on the following choices available:
  
  • Fit to Width: Adjusts the data in the chart to the width of the page.
    
  • Chart in View: The data in the chart is replicated as seen on screen.
    
  • Show Task Owner: Shows or hides the task owner(s) names displayed near the task bar.
    
  • Show Dates: Shows or hides the dates displayed near the task bar.  
    
• Click Max to maximize the Gantt bar or click Fit to fit the width and rescale the chart.
  
• Mouse over a specific task to view its task assignee, start date, end date, and predecessor/successor tasks in the task pop-up. From here you can also perform these actions: 
  
  • Click  to add a new task above the respective task or sub task. The new task or sub task inserted is always at the same task level.
    
  • Click  to bring the task's corresponding Gantt to view. Also, click the icon and draw a line to the target task to set a new dependency. 
    
  • Click  and drag a task between a set of tasks to reorder. Also, drag and place the task over another task to make it a sub task.
    

Recurring tasks in Gantt charts

The recurring tasks are displayed virtually in the Gantt charts based on their recurring frequency. Only the recurring task that is active is displayed as task bar, whereas the remaining recurring tasks are displayed in dotted lines, just as a reminder for your convenience about the project schedule. You can edit only the active recurring tasks; the virtual recurring tasks cannot be edited. And neither can you perform any actions on those virtual tasks.