The Request Data Backup feature allows users with Administrator privileges to take a complete backup of the Recruit data.

Profile Permission Required: Users under the Administrator profile can access this feature.

Data Backup Guidelines

• On requesting for a data backup, the process will take approximately an hour to one day. The data will be uploaded to the Secured Zoho Recruit - File Server and a notification email with the download link will be sent to the Recruit Administrator.
• The administrator needs to click on the link in the email to download the files. The user must be signed in to Zoho Recruit account to download the data from the link in the email.
• It is recommended to use the link and download the files within 48 hours.

To request Data Backup

• Sign in to your Zoho Recruit account with the Administrator privileges.
• Go to Setup > Data Administration > Export > Data Backup.
• In the Data Backup page, select the Backup Starts on Date.
• Select an option from the Repeats drop-down list:
  • None: There will be no subsequent backups scheduled.
  • Every 2 Weeks: Specify the details to schedule data backup every 2 weeks.
  • Monthly: Specify the details to schedule a monthly backup.
•  Click Submit.

Repeat Options:

• for editions with 2 free Backups: None, Every 2 weeks, Monthly.
• for editions with 1 free Backup: None, Monthly. 

Cancel Data Backup Schedule

When you have a data backup scheduled, you can cancel the schedule in just a click.

To cancel data backup schedule

• Sign in to your Zoho Recruit account with the Administrator's privilege.
• Go to Setup > Data Administration > Data Backup.
• In the Data Backup page, click Stop Next Backup.

File Format:

The exported Recruit data will be in .CSV format, compressed in a single archived (*.ZIP) file. You can open the file in Text Editor or in a spreadsheet program.

Listed below are the steps to open the CSV file in Microsoft Excel:

For Microsoft Excel 2007 users:

• Open Microsoft Excel.
• On the Data tab, select From Text, from the 'Get External Data' section.
• In the Import Text File dialog box, select the exported CSV file, and then click Import.
• In the Text Import Wizard dialog box, specify the following:
  
  • File type: Choose the file type as "Delimited".
  • File Origin: Select the file origin as " Unicode(UTF-8) ", and then click Next.
  • Delimiters: Select the delimiter as " Comma ", and then click Finish.
• You will be prompted to select the range of cells.
• Select the range of cells and the corresponding Recruit data will be imported into the spreadsheet.

For Microsoft Excel 2003 users:

• Open Microsoft Excel.
• Click the Data tab and select the option Import External Data.
• In the Import Text File dialog-box, select the exported CSV file, and then click Import.
• In the Text Import Wizard dialog box, specify the following:
  
  • File type: Choose the file type as "Delimited".
  • File Origin: Select the file origin as "Unicode(UTF-8) ", and then click Next.
  • Delimiters: Select the delimiter as "Comma ", and then click Finish.
  • You will be prompted to select the range of cells.
• Select the range of cells and the corresponding Recruit data will be imported into the spreadsheet.