Schedule and manage meetings

Schedule and manage meetings

Available plan: Professional.

Schedule a meeting 

  1. Navigate to Meetings.
  2. Click + Schedule in the upper-right corner.
  3. Enter the meeting details such as Title, Agenda, Scheduled On , and other details.
  4. Click Schedule.
  • If you are a member you can only add a general meeting.
  • If you are the team owner and admin you can add all the types of meetings.
  • If you are a manager (sprint owner) , you can only add all the meeting types to the sprints that are assigned to you. 
  • You can schedule different types of meeting based on the progress of your sprint. Learn more. 


Edit a meeting

  1. Select Meetings from the left panel.
  2. Click the specific meeting that you want to edit.
  3. Hover over the meeting date and click .
  4. Modify the meeting details.
  5. Click Update.

Delete a meeting

  1. Select Meetings from the left panel.
  2. Click the meeting that you want to delete.
  3. Hover over the date of the meeting and click .
  4. Click Delete.

Add comments to your meeting

Listen to new ideas and make your sprint meetings more engaging.
  1. Select Meetings from the left panel.
  2. Click the meeting for which you want to comment.
  3. Type your comments and click Enter.
    • Click Add Files to attach files to your comments if required.
  4. Click Post.

Edit meeting comments

Did you forget to add a detail to your comment? Just edit the comment and update it.
  1. Select Meetings from the left panel.
  2. Click the meeting for which you want to edit a comment.
  3. Click .
  4. Click Update.

Delete meeting comments

  1. Select Meetings from the left panel.
  2. Click the specific meeting for which you want to delete a comment.
  3. Click .
  4. Click Delete.
You can add, edit, and delete comments only to the meetings that are assigned to you.


View a meeting

In Zoho Sprints, we have two meeting views:
Current: Displays all the active meetings in your project.
Completed: Displays all the completed meetings in your project. 
  1. Select Meetings from the left panel.
  2. Click Current or Completed from Views.
  3. Select a Meeting Type.
  4. View the list of meetings in the selected view and open the particular meeting you're interested in.

Search for a meeting

If you want to find a meeting based on specific meeting details, use the advanced search.
  1. Select Meetings from the left panel.
  2. Hover over Advanced Search and select the details such as Created By, Users, From, To, and Sprint Name.
  3. Click Submit.

Email Notification for meetings

When scheduled

When you schedule a meeting the participants of the meeting will receive an email. This email contains a detailed information about the meeting so that the user will know what the meeting is all about.

When reminder is set

The reminder emails are generated to the participants based on the Reminder and Recurring Frequency that you set while scheduling a meeting.

How Zoho Sprints operates reminder emails?

Once the 'Daily Stand-up' is scheduled, a reminder is sent to the participants every day. The recurring frequency will be set as 'Daily' and the No. of Occurrences will be the date in which the sprint gets completed, canceled, or deleted. After the sprint ends, the reminder mail is automatically stopped.

When rescheduled

When the meeting is rescheduled all the participants in the meeting will receive an email.

When deleted

When the meeting is deleted all the participants in the meeting will receive an email.

    • Related Articles

    • Schedule meetings

      You can also schedule meetings from the calendar. To schedule meetings, you need to upgrade your Zoho Meeting subscription and activate the integration in Zoho Projects. Know more about Zoho Meeting Integration. Select the required project ...

    • Access privileges for meetings

      Meetings ADMIN MANAGER MEMBER Schedule meeting Edit meeting * * Delete meeting * * View current or completed meetings View all meeting types Advanced search Add comment Edit comment * * Delete comment * * * Represents user limitations. You can access ...

    • Meetings in scrum

      Start interacting with your team members to discuss your daily activities, new ideas, bottlenecks, and upcoming goals. In traditional project management, a team might meet every week or two to talk about the project's progress. In agile ...

    • Schedule and host online meetings from Zoho Projects

      Overview The Zoho Meeting integration in Zoho Projects lets you conduct online meetings with users in your organization as well as anyone outside your organization. Here's what you can do: Schedule online meetings from Zoho Projects Invite internal ...

    • Manage sprint dashboard

      You can manage all your sprint activities right within the sprint dashboard. Right from adding comments to logging hours, everything you need to do inside a sprint can be done here. How to create a sprint? Add comments ...