Scheduling an online meeting ​

Scheduling an online meeting ​

Online meetings save travel costs and are easier to set up than physical meet-ups. In Zoho Meeting, all you need to do to set up a meeting is provide the details of the meeting and the email addresses of participants in the Schedule meeting form. Your participants will receive email invitations using which they can join the meeting at the scheduled time. The invitation will also carry RSVP,  help links on how to join meetings through phones, and system requirements to join meetings using a computer. You can also add meetings to your calendar, and set up reminders.


How-to:

Schedule a meeting

  1. Click Schedule a meeting on the Home page.
  2. Enter the following details:
    • Topic
    • Agenda
    • Date and time
    • Time zone
    • Email addresses of participants
    • Audio facility
      • Phone: To use Zoho Audio, select Use Zoho Conference. If you wish to use a different phone conferencing system, select Use my own conference service and enter instructions to help your participants join the meeting using their phones. The details you enter will be shown to participants when they join the meeting.
      • Computer audio/VoIP: You can select Computer audio at the time of joining the meeting.
  3. Click Save. The details of the meeting will be displayed in a new page and email invitations will be sent to the addresses you entered.
Upload your contacts to contacts.zoho.com to add them as participants in the online meetings you schedule. Your contacts will appear in search results and will also be auto-suggested in the participants field.

Conduct an instant meeting

  1. On your Zoho Meeting Home page, click Meet now.
  2. Share the joining link with your participants through email or chat.

Useful links
  1. System requirements
  2. Using audio, video, and screen sharing
  3. Add meetings to Calendar
  4. Set up reminders

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