Share files and folders internally from My Folders

Share files and folders internally from My Folders

Zoho WorkDrive allows you to share your files and folders internally from My Folders in the following ways:
  1. Share a file or folder individually with team members
  2. Share a file or folder with your entire team

Share a file or folder individually with team members

1. Select My Folders in the left pane.
2. Select a file or folder and click the share icon  in the top action bar. A share dialog box will appear.
Alternatively, you can right-click a file or folder and select Share. 

3. Enter the email address of your team member and assign an access level.



Permissions for files include:

Share - Collaborators can share, edit, and add comments to the file
Edit - Collaborators can edit and add comments to the file.
View and comment - Collaborators can view and add comments to the file, but not edit them.
View and fill - Collaborators can read the file and fill the fields assigned to them.
View - Collaborators can only view the shared file.

Permissions for folders include:

Organize - Collaborators can create, edit, organize and share files inside the folder, and add comments to them
Edit - Collaborators can create and edit files inside the folder, and add comments to them 
View - Collaborators can view files inside the folder, and add comments to them

  • To send a notification email, select the Notify People checkbox. 
  • To send a customized message along with your notification, click Add Message.

4. Click Share.

Your collaborators can find the shared files and folders under their Shared with Me section.

Share a file or folder with your entire team

1. Select My Folders in the left pane.

2. Select a file or folder and click the share icon  in the top action bar. A share dialog box will appear.
Alternatively, you can right-click a file or folder and select Share. 

3. Click Change Visibility next to Permalink in the share dialog box.



4. Turn on sharing for Anyone in the Team and assign an access level.

Permissions for files include:

Edit - Collaborators can edit the file, and add comments to it
View and comment - Collaborators can view the file, and add comments to it
View - Collaborators can only view the file



Permissions for folders include:

Edit - Collaborators can create and edit files inside the folder, and add comments to them
View - Collaborators can view files inside the folder, and add comments to them

5. Mark the Set Expiration checkbox to set an expiration date for the shared file or folder. This makes your share link invalid after the set date.

6. Click Save.

7. Click Copy to copy the permalink and send it to your team members via email or chat.

Files and folders shared with your entire team will not appear on your users' Shared with Me. If your users have accessed a file or folder via a permalink, then it will appear in their Recent Files.

Remove or stop sharing files or folders

Select a file or folder and click the share icon  in the top action bar. A share dialog box will appear.
Alternatively, you can also right-click a file or folder and select Share. 
  • If you want to stop sharing a file or folder with individual collaborators, click  next to the collaborator's name.



  • If you want to stop sharing a file or folder with your entire team, click Change Visibility next to Permalink and change your preference to Collaborators.



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