Team Folder roles and permissions

Team Folder roles and permissions

Roles with specific access permissions in a Team Folder help facilitate a better understanding on what each member can do when work is assigned to them.

There are four different roles for members in a Team Folder:
  • Admin - By default, the creator of a Team Folder is the admin of that Team Folder. The admin can add or remove members, add, edit, rename, move, and share files and folders while managing Team Folder settings.

  • Organizer - Organizers can add new members to a Team Folder, but cannot assign the admin role to anyone. They can also add, edit, rename, move and share files and folders. Note that Organizers can move files and folders only within their respective Team Folders.

  • Editor - Editors can view, add, edit, copy, and rename files and folders, but cannot share or move, or delete them.

  • Viewer - Viewers can view, copy, comment on, and download files. 



A large project has many moving parts and requires full team collaboration. Zoho WorkDrive gives you the advantage of working with clearly defined roles and responsibilities. This feature is designed to help team members understand their responsibilities with respect to tasks assigned to them, thereby providing a clear, supportive work environment.

    • Related Articles

    • Set Team Permissions

      File Conversion In Zoho WorkDrive, you can choose at a team level whether newly uploaded files are automatically converted to the appropriate Zoho WorkDrive format (Writer, Sheet, or Show) or not, and whether the Team Folder admins can access this ...
    • Add Groups to a Team Folder

      If your team or organization uses Groups in WorkDrive, you can easily add an entire Group to a Team Folder and assign the Group a specific role instead of adding each member individually. All Group members will receive the role assigned to their ...
    • Add or remove members in a Team Folder

      Add members in a Team Folder You can always add new members to your Team Folder, even if you missed adding someone while creating it. Only Admins and Organizers can add members to a Team Folder. To add members: 1. Navigate to the left pane and click ...
    • Create and manage Groups in your Team

      Create Groups in WorkDrive based on member roles or profiles and easily add the Group members to Team Folders. Create a Group 1. Click your team name in the top-left corner and select Team Details from the dropdown.    By default, the MEMBERS tab ...
    • Change members' roles in a Team Folder

      If you think a team member is ready to take a higher level of responsibility than what they've been assigned, you can change their role at any time during the project. This can help Team Admins manage their growing teams effectively. Only Admins and ...