Zoho Mail
How do I enable email forwarding for an account?
In the Mail Accounts section in the Control Panel, select the user for whom you'd like to add the email forwarding. In the Mail Forwarding section, click Add mail forward, enter the email id you want to forward it to, and click Save. Learn more.
I have enabled Email Forwarding but I am not receiving mails in my forwarded address.
Email forwarding is a two step process: Step 1: You add the email address to which you want to forward the email you receive in Zoho mail account. Step 2: An automated email with a verification code will be sent to the specified email address. You ...
What is the maximum limit for email forwarding?
You can configure email forwarding from your email address to a maximum of 6 destination addresses. Out of these 6 addresses, 3 can be configured by the Admin, and 3 can be configured by the user. For more details on Email Forwarding, click here.
What is email forwarding?
Email forwarding is the process by which emails that are sent to a specific account are forwarded automatically to the email addresses specified in the control panel. This is mainly done for collaboration or delegation purposes. Learn more.
Can I make my POP account as default account?
You can choose your POP account as the default account. 1. Click Settings >> Mail >> Mail Accounts 2. Click the radio button across the account which you want to set as default account 3. The account will be default account chosen, ...
Where can I access the external POP accounts that I have added?
The POP accounts that you have added will be listed at the bottom of the left pane. You can click any of the accounts to view the emails from that account. Learn more.
There is a delay in Mail Fetch inside my POP account in Zoho
For POP Accounts, mail fetch happens as per the settings for Mail Fetch Interval. You can increase the frequency at which your account is checked for new emails in the Mail Fetch Settings.
How do I change to ‘Recent’ mode in POP settings
If you need just the recent mails, you can switch to the recent mode POP fetching in Gmail, which allows the download of only the past 1 months email to the POP clients. Steps to switch to Recent Mode in Gmail Fetch: 1. Log in to mail.zoho.com ...
Why am I getting an authentication failure while adding my external POP accounts?
Generally, when you configure an external account as a POP account in Zoho Mail, you need to provide the credentials in Zoho to retrieve the emails from that account. In case you have changed the password in the source account, or if the password has ...
My account is not retrieving emails from Gmail POP3
Gmail stops the POP download when the number of email in the POP queue reaches a particular limit. To continue download, you need to clear the already retrieved messages in the queue. Login to www.zoho.com/mail Click Settings >> Mail Accounts >> Edit ...
Can I access my other mail accounts in Zoho mail?
You can access your other Mail accounts which support POP Access in Zoho mail. You need to enable POP access and get the Incoming and Outgoing Server details of the mail account you are trying to set up, from your Mail service provider. ...
What is domain aliasing ?
Domain aliasing is the process of mapping a new domain as an alias to an existing domain that is already configured in Zoho. This ensures the automatic delivery of emails addressed to new aliased domain to the corresponding accounts in the existing ...
What is Subdomain Stripping?
Subdomain stripping is the process of removing the subdomains from the main domain and delivering the emails to the main domain directly. Suppose, you have configured your subdomain child.mydomain.com to deliver emails to Zoho servers, any email ...
How do I add the Organization's locations to my Control Panel?
You can add your organization locations from Locations menu in the Dashboard section of your Control Panel. Under the Locations menu, enter the details from the Add Location section, and click Save. Learn more.
How do I change my organization's name in the Control Panel?
Login to mailadmin.zoho.com. In the Dashboard section, click the Edit icon next to the organization name and enter the required name. Only the Super Administrator can change the name of the organization. Learn more.
How do I delete the organization?
To delete the organization, you need to remove the email hosting of domains, delete the domains, and then delete the organization from the Delete Organization menu in the Dashboard section. Learn more.
How do I change the Super Administrator?
You can change the Super Administrator for your organization from the Dashboard section. Click the Edit icon next to the Super Administrator name, and choose the Admin member whose role you want to change to Super Admin. Learn more.
How can I enable Two Factor Authentication (TFA) for the entire organization?
In the Dashboard section, switch the Two Factor Authentication toggle bar to On/Off to enable the TFA for the entire organization. Refer here for more instructions.
How can I reset a user's password as an administrator?
In the Control Panel, navigate to the User Details section and select the user for whom you want to reset the password. Select Change Password from the top menu. Refer here for more instructions.
How can I create new user accounts/ email accounts in Zoho Mail?
The Administrators or Super Administrators can add users individually or import users in the CSV format to Zoho Mail. To add a user, navigate to the User Details section in the Control Panel and click Add User from the top menu. Similarly, to import ...
How can I control the Spam being delivered to my users accounts?
The organization administrators can set up Spam Control rules for their organization based on SPF Failure, DKIM failure, Organization Blacklists and so on. The rules can control whether the emails should be bounced back, or sent to quarantine. ...
Can I customize the default logo for my organization?
You can customize the logo to make it appear in the custom login page and the mailbox page of all employees in the organization. In the Dashboard, hover your mouse over the default logo, and click Change Logo. Refer here for more details.
What is domain verification?
Domain verification is a procedure that is required to ensure that the domain you added is a valid domain and that you have the required permissions over the domain. This is a mandatory step that has to be done while setting up Zoho Mail for your ...
How do I get the details of users currently added in the organization?
You can use the Export users option in the organization to export the details of all users including first name, last name, email address and so on. In the Control Panel, User Details section, select the users and click the Export Users link. A CSV ...
How do I delete a domain?
In the Control Panel, navigate to the Domains section. All the domains that you've added to your organization will be listed here. Locate the domain that you'd like to delete, click the Remove Email Hosting icon and click the Delete ...
Can a member with Administrator privilege change the roles of other members?
No. Only the Super Administrators have the privilege to change the roles of other organization members. Learn more.
How do I change the roles of organization members?
In the Control Panel, navigate to the User Details section. Select the user whose role you'd like to change, click the User drop-down from the top menu, and choose either Admin or User from the listing. Learn more.
How do I remove a user's account from the organization?
In the Control Panel, navigate to the User Details section. Select the users whose accounts you want to delete and click Delete from the top menu. Alternatively, you can also click the Delete User permanently icon that appears when you hover the ...
Is it possible to disable all services for a particular user?
Yes. Navigate to the User Details section in the Control Panel, and locate the Status menu. Click Disable User under the Status menu to disable all services for that user.
What is Two-factor Authentication?
Two-factor Authentication is an additional security measure that helps in securing your account with the combination of a password and a mobile device. These extra security measures protect your data, by ensuring that your account doesn't get ...
Can I choose who my organization members share documents with?
Navigate to the Privileges section in the Control Panel. Under the Docs menu, set the required permissions for Share, Export and Publish, and click Save.
Can I restrict group creation to specfic organization members?
Navigate to the Privileges section in the Control Panel, edit your preferences under the Groups menu, and click Save. You can set the permissions to either Super Administrators, Administrators or All Users for the creation of organization and ...
How do I add new members to an existing group?
In the Control Panel, navigate to the Groups menu. Select the required group from the listing. The Members page opens up. In the Add Members section on the right side of the page, enter the required members and click Add. Learn more.
How do I set the Spam control policy for the group?
In the Control Panel, navigate to the Groups section. Select the required group, and under the Anti-Spam menu, define your spam preferences. Learn more.
Can I allow members to send emails using the group email id?
In the Control Panel, go to the Groups section. Select the required group from the listing, and in the Members menu, click the Edit icon for the member you want to provide access to use the group email id. In the Send as Group option, ...
Is it possible to moderate all the emails that are being sent to a particular group?
Yes. To moderate all emails sent to a group, create a Moderated/Restricted group. To create a Moderated group, set the Access level to Moderators only. This allows only the administrator and the moderators of the group to send emails to the group ...
How do I edit the member roles and permissions in a group?
In the Control Panel, navigate to the Groups section. Select the group whose member permissions you want to edit. Click the Edit icon across the respective user, edit the required fields, and click Save.
How do I delete groups in Zoho Mail?
In the Control Panel section, navigate to the Groups menu. The groups that have been created as part of the organization will be listed. Select the groups that you'd like to delete and click Delete from the top menu.
What are the differences between an Organization group and a Closed group?
An Organization group permits the members of the organization to send emails to the group, whereas a Closed group allows only the members of the group to send emails to the group email address. Emails that are sent by members outside the organization ...
What is a domain disclaimer?
A domain disclaimer is a piece of text that is appended to the bottom of an email as a legal and confidentiality notice. It is in many ways advantageous over Signatures and is common for the entire organization. Learn more.
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