Zoho Mail
I am a manager. How can I enable my Steno to manage my calendar on my behalf?
If you are too busy to manage your schedule, you can let your secretary do it on your behalf. Share your calendar with your steno, and assign the Delegate/Manage privilege. This can be done by right clicking on the calendar you want help with and ...
Can I share my calendar with another user?
Zoho Calendar allows you to share your calendar with another user in various levels of permissions. Login to calendar.zoho.com, right click the calendar that you want to share, and click Share from the listing. In the sharing screen, enter the email ...
Are the Calendar's Day light Saving times adjusted as per my timezone?
If the Timezone you have chosen for your account follows Day Light Saving time, your calendar is automatically adjusted for the Day Light Savings.
Can I sync my Zoho CRM events with my Zoho Calendar?
To sync your Zoho CRM events with your Zoho Calendar, log in to calendar.zoho.com, go to Settings, and choose Zoho Apps from the listing. Click Zoho CRM and choose Synchronize. Learn more on syncing your Zoho Calendar here.
Is it possible to share my calendar with a non Zoho user?
You can share your calendar with either the public permission or the private access. To share with public permission, go to Calendar Settings >> My Calendars >> Click Share for the calendar you wish to share >> Enable Make this calendar public >> ...
How do I create a group calendar?
To create a group calendar, you must first create a group on accounts.zoho.com. Now, login to calendar.zoho.com, go to Settings >> Groups >> Personal groups. The created group will be listed here. Click on the group, and click Subscribe. Note: All ...
What is Email Sharing?
Email Sharing allows you to collaborate better with your colleagues, using comments, instead of long email threads. Refer here for more details.
What is Folder Sharing?
You can share an entire folder of emails, with another colleague for them to view and comment on the emails in the folder. The permissions can be set as 'Read', 'Write' or 'Delegate' permissions. Learn more.
How to view conversations?
The messages which have conversation threads of related messages have a conversation icon denoting the thread of messages.’ Click on the icon to view the entire conversation in a separate tab.
Do you have any keyboard shortcuts for commonly used actions?
Zoho mail supports Keyboard shortcuts for key savvy users. You can enable Keyboard Shortcuts in the Mail Settings page. Refer here for more details.
Is there an option to view all emails from all folders?
You can use 'Views' to view emails across folders. All Messages helps you to view all the emails across all the folders.
How can I set my preferences to view only the Subject of the message in the listing?
By default the emails are displayed with summary in the Email listing. However, you can turn off the Summary and view only the Subject of the emails in the listing. You ca change this from the 'Appearance' settings.
What is the difference between the 'Write' and the 'Delegate' options in Folder Sharing?
If a folder is shared with the 'Write' permission, the users can perform selective actions on the message such as adding flags. In case the 'Delegate' permission is given, the user can reply on behalf of the owner of the folder. All the emails to ...
How do I move my emails from one folder to another?
Select the email that you'd like to move, click the Move to icon on the top menubar, and select the respective folder from the listing. You will also be able to create a new folder in the same listing. Learn more.
In the email listing page, can I view my oldest emails on top?
You can choose to view your oldest emails on top by using the Sort: Oldest on Top option from the top menubar in your email listing pane. This option will be available only when the conversation view is switched off. Learn more.
Is it possible to view all the emails that contain attachments from a particular folder?
To view the emails containing attachments, click the Views option in the top menubar, click Attachments, and select Emails with Attachments. All the emails in this folder, that contain attachments will be listed. Learn more.
Some email appear as unread, but all emails are read in the folder.
If the emails in the same conversation, but in a different folder, are still unread, the conversation will be indicated unread in other folders also, when 'Conversation across Folders' is chosen. Refer here for more details.
Is there a way to view the emails in a normal view, without threads?
By default, the emails across folders are grouped together as conversations. You can change your default preference to Conversations within folders or even turn off the conversation views. Refer here for more details.
Can I change the order in which the emails are displayed in Conversation Views?
By default, the most recent emails appear on top in the Conversation Views. You can change this from your Conversation Settings. Refer here for more details.
Can I manage conversation views for a particular folder?
Yes, you can enable/disable conversation views for a particular folder, using the View as Conversations/Switch off Conversations icon from the top right corner of your mailbox. Any changes you make here will be implemented only for that particular ...
How do I view the emails in the sent folder as conversations?
To view the emails in the sent folder as conversations, click the Preview whole conversation icon to the left of the email summary in the listing pane. The entire conversation linked with that email will open in the email preview pane. Learn more. ...
Is there an integrated note taking application with Zoho Mail, to save some ideas or random notes.
Zoho Mail Suite comes bundled with Notes application which helps you to create and save your random thoughts or ideas as Notes. Further you can select any text and use the Smart create menu to create a Note with the selected text. Further the options ...
Can I send a Note as an Email ?
You can choose the option 'Send by email' from More options in Notes, to send the contents of the selected Note as an email.
Can I create a Note from an email content?
You can use the Smart Create Menu, which pops up selecting the portion of text of an email, to directly create a Note with the selected Text. You can also right click on any email, and select 'Create Note' from the menu, to create a note from the ...
Is there an option to add attachment in a Note?
In Zoho Mail, you can add attachments to your notes to help you to add files with some notes for future reference.
Can I embed an image in a Note ?
In Zoho Mail Notes, you can embed images to record your ideas visually. Refer here for more details.
What are Subtasks ?
A big Task can be split up into smaller tasks or subtasks. All Subtasks will be mapped under the parent Task. The subtasks can be assigned to different members of the team. Refer here for more instructions.
How can I set a Task as Recurring Task?
Zoho Mail supports recurring tasks to manage tasks that repeat itself in predefined cycles. You can create Recurring Tasks in Zoho Mail for tasks like Report Generation, Bill Payment, Time sheet submission and so on. After providing the Task ...
Can I set Due dates/ Reminders for my tasks/ Subtasks?
You can set Due dates and Reminders for your Tasks when you create them. You can also choose to update the details later, by editing the Tasks/ Subtasks. Refer here for more details.
How can I view my upcoming Tasks?
Tasks have predefined views like 'Today's tasks', 'Tomorrow's tasks' and so on. Apart from that, you can filter the tasks by priority or status.
How can I use the Tasks for my teams work items.
The new Tasks help you to create tasks, assign it to your team members, add priorities, set deadlines and reminders. Further, the collaboration features provide clarity for other team members to participate via comments for the tasks. Learn more.
How can I import tasks to Zoho Mail?
You can save a CSV file of your tasks to import them to your Tasks in Zoho mail. You can also use the tasks CSV file you have exported from other services.
Can I create a Task from an email content?
When you select a portion of text, the Smart Create menu appears. In the menu select 'Create Task' icon, to create a new task with the selected text.
Is there an email to task option in Zoho Mail?
You can send yourself an email, in the format you+task@yourdomain.com to create a Task. The Subject of the email will be added as Task title, and the content of the email will be description of the Task. You can send an email to ...
What are Task cheat sheets?
Zoho Tasks provides a cheat sheet, using which you can email yourself in a specified format to add a task. To assign a simple task to yourself, send an email to '<yourusername>+task@domainname.com'. The subject of the email gets added as the task ...
Can the tasks listed in my Zoho Projects portals be viewed within my mailbox?
The Zoho Project portals that you're a part of can be viewed under the Tasks application within your mailbox. The tasks under the portals in which you're a member will be listed here. You can further edit or add tasks based on the access permissions ...
If I've added a Task from an email, can I view the related email from the Tasks view?
Navigate to the Tasks application, and in the Tasks listing, you'll see the Open linked email icon across tasks that you've added from emails. You can click this icon to view the related email.
How do I change the assignee in a specific task?
To change the assignee, open the Task, erase the user to whom it has been assigned, and enter the name of the user to whom you want to assign the Task. The Task will now get saved under the new user's name. In case of Group Tasks, you can only change ...
Can I add an email as task directly to my Zoho Projects portal?
Yes, you can add an email as a Zoho Projects task. Open the email that you would like to add as a task, and click the More Actions button. Select the Add To option, and choose Projects as Task/Bug. Enter the task details and click Save. For more ...
How do I add an email as a task directly?
If you want add an email as a Task, click on the More Actions icon in the email preview, and select the Add To option and choose Tasks. Enter the Task details, and click Save. Follow this help page for more details.
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