WorkDrive
Print Mailing Labels
Introduction Mailing labels are commonly used on letters and packages to identify the addressee and the sender information. These labels are used for various business purposes, like sending a monthly billing statement to your clients, sending ...
Migrate data from Google Drive to Zoho WorkDrive (using Google Takeout)
If you want to migrate your data from Google Drive (personal edition) to Zoho WorkDrive, you can consider using Google's Takeout feature (https://takeout.google.com/) to download your data, then upload the data to WorkDrive. We do not provide any ...
Migrate from G Suite Drive to Zoho WorkDrive
With Zoho WorkDrive's improved file management and collaboration, teams can work together more efficiently. If you're currently using G Suite Drive and want to migrate your data to Zoho WorkDrive, this migration guide will help. Important Questions ...
Migrate from Dropbox to Zoho WorkDrive
If you want to migrate your data from Dropbox Business to Zoho WorkDrive, you can make use of our built-in migration tool. We only support migration for Dropbox Business plans, not for Dropbox personal plans. Important Questions How can I start the ...
How to use the WorkDrive for Microsoft Office Add-on
With the WorkDrive for Office add-on, a user can do the following: Save MS Office files (from desktop) to Zoho WorkDrive (web) Open and edit MS Office files from Zoho WorkDrive (web) via the Office add-on (from desktop) Supported files: Document file ...
WorkDrive for Microsoft Office Add-on - Installation Guide
Supported MS Office Apps MS Word, MS Excel, and MS PowerPoint. Supported MS Office versions Microsoft® Office (versions - 2013, 2016, and 2019) Supported OS Windows only (versions - 7, 7 professional, 8, 8.1, and 10) The WorkDrive for Microsoft ...
How to use the WorkDrive for Gmail Add-on
The WorkDrive for Gmail add-on will help you increase your productivity in the following ways: Saving email attachments to your WorkDrive account Sharing WorkDrive files or folders via email Save email attachments to your WorkDrive account You don't ...
WorkDrive for Gmail Add-on - Installation Guide
From the Google Admin Console, Admins can either install the WorkDrive for Gmail add-on for their team or allow users to install it individually. Domain-wide Add-on Installation for Admins 1. From your Google Admin Console, go to Apps. 2. Click ...
WorkDrive TrueSync (beta version for Windows)
Overview WorkDrive's TrueSync app lets you create a virtual drive of your WorkDrive account in computer to access all your files without actually downloading any of your files. This saves your storage space on the computer. Let's say you've got 250 ...
How to fix low disk-space issues to use Desktop Sync
The Desktop Sync app for Zoho WorkDrive makes working offline and syncing to multiple devices seamless and convenient, but low disk space in your hard drive may prevent you from using the app or syncing new files. Let's see how you can fix these ...
Missing Overlay Icons in Desktop Sync
In Desktop Sync, the following overlay icons will appear on individual files and folders indicating their sync status: The file/folder has been fully synced. The file/folder is being synced. The file/folder could not be synced. General ...
Deleting files and folders in Desktop Sync
When you delete files and folders from the WorkDrive Sync folder in your desktop, a confirmation dialog will open. Upon confirmation, the selected files and folders will be deleted from the WorkDrive folder. The same files and folders will be deleted ...
How to migrate large data from a computer to WorkDrive using Desktop Sync
If you have to migrate Terabytes (TB) of data from your computer to WorkDrive, then knowing the best migration practices will help you save a lot of time and work. 1 TB = 1024 GB Always use Desktop Sync for WorkDrive to migrate large data from a ...
WorkDrive Sync - Installation Guide
Overview Zoho WorkDrive app for desktop lets you sync files in Zoho WorkDrive web to your computer, and vice versa. With the help of the desktop app, you can work on your files offline which will get updated to Zoho WorkDrive as soon as you go ...
Supported object categories in Search (Object Detection)
With WorkDrive's Object Detection feature, you can search for image files based on the actual objects present in them. Here's the list of supported object categories in Search: person bicycle car ...
Supported languages for Optical Character Recognition (OCR) in Search
With WorkDrive's Optical Character Recognition (OCR) feature, you can search for texts within images. Here's the list of supported languages for OCR in Search: Amharic Arabic Assamese Azerbaijani Belarusian Bengali Bosnian Bulgarian Catalan; ...
Add comments on files
Zoho WorkDrive allows reviewers to give feedback and exchange ideas on shared documents in real time. This encourages team members to produce quality content while working together. With the option of adding comments during the review process, ...
Sort or filter files and folders
Sort files and folders Sort files and folders in a Team Folder or My Folders by Name, Last Modified, or Created Time for easier access. To sort files and folders: 1. Go to a Team Folder or My Folders in Zoho WorkDrive. 2. Select the Sort by icon on ...
Recent Files and Favorites
Recent Files The Recent Files tab will automatically display all the files you have worked on recently for easy access. To view your recent files: 1. Go to your Zoho WorkDrive account. 2. Select the Recent Files tab in the left panel. 3. Scroll down ...
Notifications in WorkDrive
WorkDrive shows two types of notifications—Global or Bell Notifications and Unread Notifications—to keep you in the loop on what's happening in your team and Team Folders, respectively, without affecting your productivity. Global or Bell ...
Create Zip files
Easily create zip files to back up multiple files and folders in WorkDrive web. If you want to store this data in your computer, you can simply download the zip file at any time and extract its items. To create a zip file: 1. Go to My Folders or a ...
Create embed codes for files and folders
Easily create embed codes for files and folders stored in a Team Folder or My Folders and add them to websites and blogs. External users will be able to view and download the embedded files and folders from websites and blogs. To create an embed code ...
Create custom download links for files and folders
Easily create download links for files and folders stored in a Team Folder or My Folders and share them with your team members and external users. You can set a download limit and expiration for each download link. You can also create multiple custom ...
Check out or check in files
You can prevent other users from editing a file by checking it out. Once you're ready to start collaborating again, check the file back in. To check out a file: 1. Select a file in My Folders or a Team Folder. 2. Click the More actions icon in the ...
Share a file or folder with Groups
A team member can share a file or folder with WorkDrive Groups and Org Groups. Groups created within WorkDrive are called WorkDrive Groups. Groups created within Zoho One (Collaboration Groups), Workplace (including email enabled groups), and Zoho ...
Delete and restore files and folders in My Folders
Weed out unwanted files and folders in My Folders by deleting them. If you make a mistake, though, you can restore them instantly. You'll never have to worry about accidentally deleting an important file again! To delete a file or folder: 1. Navigate ...
Move or copy files and folders in My Folders
In Zoho WorkDrive, My Folders is a private space where you can create files, store files, and share them with colleagues. You can move or copy files from your My Folders in the following three ways: Move or copy files and folders within My Folders ...
Share files and folders externally from My Folders
When you share your personal files with people outside of your team, it's important to retain control over the original files. WorkDrive allows you to share files and folders from My Folders with external users in the following two ways: 1. Share a ...
Share files and folders internally from My Folders
Zoho WorkDrive allows you to share your files and folders internally from My Folders in the following ways: Share a file or folder individually with team members Share a file or folder with your entire team Share a file or folder individually with ...
Add files and folders to My Folders
Zoho WorkDrive gives each user an exclusive space—My Folders—to create or upload files and folders for personal use. Any team member can create or upload files and folders in their My Folders. To create or upload files and folders in your Team ...
My Folders: Overview
Organizations perform better when employees work together as a team. While it's important to have common objectives, it's also necessary that your team members have individual goals to work towards. Setting strong personal goals boosts performance ...
Leave or delete a Team Folder
Leave a Team Folder Leaving a Team Folder is as easy as joining one. Since Team Folders are shared folders, all documents that you own will still be accessible to everyone in the team after you leave. To leave a Team Folder: 1. Navigate to the left ...
Add or edit Team Folder description
Add a description for your Team Folder, so members will know what the Team Folder is for. You can modify the description of your Team Folder as and when your projects change. Only Admins and Organizers can add or edit Team Folder descriptions. To add ...
Manage external sharing in a Team Folder
Admins and Organizers in a Team Folder can view and manage all their external share links, download links, and embed codes in one place. This will help them monitor all externally shared files and folders effortlessly. To manage external sharing in a ...
View Team Folder Activity
With the activity timeline in Team Folders, you can view the activities of your Team Folder members, collaborators, and external users. The timeline shows activities such as upload, move, rename, share, trash, delete, and restore. To view Team Folder ...
Manage Team Folder Settings
Let's take a look at how Team Folder type, external sharing, download, and file conversion settings can be set in a Team Folder. Note that only the Admins in a Team Folder can manage its settings. Team Folder Type There are two types of Team Folder: ...
Add Groups to a Team Folder
If your team or organization uses Groups in WorkDrive, you can easily add an entire Group to a Team Folder and assign the Group a specific role instead of adding each member individually. All Group members will receive the role assigned to their ...
Change members' roles in a Team Folder
If you think a team member is ready to take a higher level of responsibility than what they've been assigned, you can change their role at any time during the project. This can help Team Admins manage their growing teams effectively. Only Admins and ...
Add or remove members in a Team Folder
Add members in a Team Folder You can always add new members to your Team Folder, even if you missed adding someone while creating it. Only Admins and Organizers can add members to a Team Folder. To add members: 1. Navigate to the left pane and click ...
Delete and restore files and folders in a Team Folder
Weed out unwanted files and folders in your Team Folder by deleting them. If you make a mistake, though, you can restore them instantly. You'll never have to worry about accidentally deleting an important file again! To delete a file or folder: ...
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